Are you looking to build your skills in sports event management?
Are you proactive and well organized with good communications skills?
The Suva Marathon Club (SMC) is looking for a casual Sports Administration & Events Officer to lead on Club administration and partner engagement and support communications and event management.
- Location: Suva – from home and at event locations (Suva, Pacific Harbour, Namosi)
- Salary: $8.00 per hour
- Hours: minimum of 20 hours per week at flexible hours rising to up to 40 hours per week for SMC’s three major running events
- Reporting to: SMC Club Secretary and President
About SMC
Suva Marathon Club (SMC), established in 2014, aims to foster a distance running culture in Fiji for beginner runners to athletes alike in support of performance, participation, health, and enjoyment. SMC’s four goals are:
- Participation – increase interest and uptake of distance running in Fiji and participation in SMC events and the Club community;
- Performance – monitor and support improved performance of distance runners in Fiji;
- Promotion – increase the promotion of, and support for, distance running in Fiji, for health, wellbeing, and enjoyment;
- Proficiency – ensure the growth and sustainability of the Club through effective governance, financial management and event operations.
SMC is managed by Trustees and a Committee of Management and supported by a team of volunteers to run three major events annually: Suva Marathon, Run Pacific Harbour, and Run Namosi, in addition to fun runs on the first Saturday of each month. The Club operates through a mix of sponsorship and event participation fees and has a member mailing list of 1700 people.
Purpose of position
The SMC Sports Administration & Events Officer supports the SMC Committee of Management by leading on Club administration and partner and volunteer engagement and supporting communications and event management.
Duties of role
| Management and Administrative support |
| Serve as focal point for the Club and management of correspondence for the Club to runners, partners, and volunteers |
| Liaise with Athletics Fiji on accreditation and development of any guidance and procedures for event management |
| Manage the club’s electronic filing system ensuring all documents are saved to Google drive |
| Attend Management Committee and Race Committee meetings and support follow-up on decisions |
| Ensure that club inventory is kept up to date. Any asset disposal is in accordance with the Club’s financial policy. Repairs required are reported to the Management Committee for approval. |
| Support general administrative support as assigned. |
| Event management |
| Support the Race Committee to ensure all events are well planned and tasks have been distributed in advance. |
| Coordinate race number allocation and pick up. |
| Ensure all prizes are collected in advance and distributed accordingly. |
| Partner and volunteer management |
| Support Management Committee to secure event sponsors and partners. |
| Maintain volunteer database and manage volunteer involvement in events in consultation with Race Committee. |
| Liaise with all sponsors and charity partners to keep them informed and engaged in event preparations. |
| Accounts support |
| Support the efficient payment for services and collection of sponsorship by supporting the writing, authorization of payments, collection of invoices |
| Ensure all documentation is saved to Google drive and provided to the Treasurer |
| Communications support |
| Support the communications focal point on launch of running events and media engagement. |
| Support the communications focal point in identifying runners that can be profiled. |
Skills and experience required:
- Experience or interest in sports administration is desirable
- General administration experience or qualifications
- Communications skills including writing correspondence and social media
- Computer skills including database and file management
- Financial and account management experience
- Well organized and with a ‘can do’ attitude
To apply:
Please share a copy of your CV with a cover letter outlining your interest, skills, and experience relevant to the role to the SMC Secretary at [email protected] by Friday 19 July.
